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Chesterfield County Property Records

What Is Chesterfield County Property Records

Property records in Chesterfield County are official documents that record ownership, transfers, and encumbrances of real property within the county's jurisdiction. These records serve as the authoritative documentation of who owns land and buildings throughout Chesterfield County, Virginia. The maintenance and accessibility of these records fulfill several critical public functions.

Property records establish legal ownership through a documented chain of title, providing public notice of property interests and protecting the rights of property owners. The records facilitate real estate transactions by providing potential buyers, sellers, and financial institutions with verified information about property ownership and encumbrances. In Chesterfield County, property records are maintained in accordance with Virginia Code § 55.1-800, which governs the recording of instruments related to real property.

The Real Estate Assessment Department of Chesterfield County is responsible for maintaining accurate and up-to-date records on each locally assessed property. These records include information about:

  • Property ownership
  • Property boundaries
  • Property improvements
  • Property values
  • Tax assessment information
  • Liens and encumbrances
  • Easements and rights-of-way
  • Historical transfers of ownership

Property records serve as the foundation for the county's property tax system, enabling fair and equitable taxation based on accurate property valuations. They also support land use planning, zoning enforcement, and infrastructure development throughout the county.

Chesterfield County Real Estate Assessment Office
9901 Lori Road
Chesterfield, VA 23832
804-748-1321
Real Estate Assessments

Are Property Records Public Information In Chesterfield County?

Property records in Chesterfield County are public information, accessible to all citizens as established by Virginia law. The Virginia Freedom of Information Act (Virginia Code § 2.2-3700) establishes the public's right to access government records, including property records. Additionally, Virginia's recording statutes specifically require that property records be maintained as public documents.

The public nature of property records serves several important functions:

  • Establishes transparency in land ownership
  • Provides notice of property interests to all potential stakeholders
  • Protects property rights by creating a verifiable record of ownership
  • Facilitates real estate transactions through reliable information
  • Supports the proper functioning of mortgage markets
  • Enables proper assessment and collection of property taxes

As stated on the county's official website, "real estate assessment records are public information." The display of property information on the internet is specifically authorized by the Code of Virginia. Any member of the public may access these records without demonstrating a specific interest or providing a reason for their request.

The Chesterfield County Clerk of Circuit Court maintains land records and makes them available to the public through both in-person visits and online access systems. The Land Records department provides access to these documents during regular business hours.

Chesterfield County Clerk of Circuit Court
9500 Courthouse Road
Chesterfield, VA 23832
804-748-1241
Clerk of Circuit Court

How To Search Property Records in Chesterfield County in 2026

Chesterfield County offers multiple methods for searching property records. Members of the public may utilize the following procedures to access property information:

  1. Online Search Portal

    • Visit the Chesterfield County Real Estate Assessment Data portal
    • Enter search criteria such as property address, owner name, or parcel identification number
    • Review property details including assessment values, ownership information, and property characteristics
    • Download or print available documents

  2. GIS Map Applications

    • Access the Chesterfield GIS Map Applications system
    • Navigate the interactive map to locate properties of interest
    • Click on parcels to view property information
    • Use available tools to measure distances, identify adjacent properties, and view aerial imagery

  3. In-Person Research

    • Visit the Chesterfield County Clerk of Circuit Court office during business hours (Monday-Friday, 8:30 a.m. to 4:30 p.m.)
    • Request assistance from staff to access land records
    • Use public terminals to search the land records database
    • Request copies of specific documents (fees may apply)

  4. Written Requests

    • Submit a written request to the Real Estate Assessment Office
    • Include specific information about the property of interest
    • Provide contact information for response
    • Allow 5-7 business days for processing

For complex searches or historical records that may not be available online, the Land Records staff can provide assistance. They can be reached at 804-748-1285 from 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding holidays.

How To Find Property Records in Chesterfield County Online?

Chesterfield County provides comprehensive online access to property records through several digital platforms. These resources allow citizens to conduct thorough property research without visiting county offices in person.

The primary online resources for accessing Chesterfield County property records include:

  1. Real Estate Assessment Database

    • Navigate to the Real Estate Assessment Data portal
    • Search by address, owner name, parcel ID, or map number
    • Access detailed property information including:
      • Current and historical assessment values
      • Building characteristics and improvements
      • Land size and zoning information
      • Recent sales data
      • Tax district information

  2. GeoSpace Interactive Mapping

    • Access the county's GIS Map Applications
    • Use the property information tool to identify parcels
    • View property boundaries overlaid on aerial photography
    • Access property data by clicking on parcels
    • Generate custom maps and reports

  3. Land Records Search

    • Visit the Circuit Court Clerk's land records system
    • Create a free account to access public records
    • Search by grantor/grantee names, document types, or recording dates
    • View document images for deeds, mortgages, liens, and other recorded instruments
    • Print or download available documents (fees may apply for certain documents)

  4. Tax Payment Portal

    • Access the Citizen Portal for tax payments
    • Search for properties by owner name or parcel number
    • View current and past tax assessments
    • Check payment status and tax history

When using these online systems, users should note that while most current records are available digitally, some historical documents may only be accessible through in-person research at the county offices. Additionally, certain sensitive information may be redacted from online versions of documents in accordance with privacy laws.

How To Look Up Chesterfield County Property Records for Free?

Chesterfield County provides several no-cost options for accessing property records. These free resources ensure that all citizens can obtain essential property information without financial barriers.

The following free methods are available for property record searches:

  1. County Website Resources

    • The Real Estate Assessment Data portal provides free access to property assessment information
    • Search by address, owner name, or parcel ID
    • View property characteristics, assessment values, and ownership information
    • No registration or fees required for basic searches

  2. GIS Mapping System

    • The Chesterfield GIS Map Applications system is available at no cost
    • Interactive maps show property boundaries, zoning, and other geographic data
    • Property information is accessible by clicking on parcels
    • Export basic maps and data for personal use without charge

  3. In-Person Terminal Access

    • Visit the Chesterfield County Clerk's Office during regular business hours
    • Use public computer terminals to search land records at no cost
    • Staff assistance is available for navigating the system
    • Basic viewing of records is free (printing fees may apply)

  4. Public Library Resources

    • Chesterfield County public libraries offer free internet access
    • Use library computers to access the county's online property record systems
    • Library staff can provide basic assistance with navigating county websites

  5. Mobile Applications

    • Download the free Chesterfield County mobile app
    • Access property information on smartphones or tablets
    • Use location-based services to find information about nearby properties

While viewing basic property records is free, users should be aware that fees may apply for certain services such as obtaining certified copies of documents, printing large quantities of records, or requesting specialized research assistance. The Treasurer's Office can provide information about any applicable fees for specialized services.

What's Included in a Chesterfield County Property Record?

Chesterfield County property records contain comprehensive information about real property within the county's jurisdiction. These records are maintained by multiple county offices, including the Real Estate Assessment Office, the Clerk of Circuit Court, and the Treasurer's Office.

Property records in Chesterfield County distinguish between real property (land and permanently attached structures) and personal property (movable items such as vehicles, equipment, and furniture). Each type of property is recorded and assessed separately according to Virginia Code § 58.1-3200, which establishes the requirements for property assessment and recordkeeping.

A typical Chesterfield County property record includes:

  1. Property Identification Information

    • Parcel identification number (PIN)
    • Tax map reference number
    • Legal description of the property
    • Property address
    • Subdivision name (if applicable)
    • Lot and block numbers (if applicable)

  2. Ownership Information

    • Current owner's name and mailing address
    • Previous owners (chain of title)
    • Dates of ownership transfers
    • Type of ownership (individual, joint, trust, corporate)

  3. Property Characteristics

    • Land area (acreage or square footage)
    • Zoning classification
    • Land use code
    • Flood zone designation
    • Soil type and topography information
    • Utility availability (water, sewer, gas, etc.)

  4. Improvement Information

    • Building size and dimensions
    • Year built and effective age
    • Construction type and quality
    • Number of stories
    • Number of bedrooms and bathrooms
    • Heating and cooling systems
    • Other amenities and features
    • Outbuildings and other structures

  5. Valuation and Assessment Information

    • Current assessed value (land and improvements)
    • Historical assessment values
    • Assessment methodology
    • Special assessments or exemptions
    • Tax district information

  6. Transaction History

    • Sale dates and prices
    • Deed book and page references
    • Mortgage information
    • Liens and encumbrances
    • Easements and rights-of-way

  7. Tax Information

    • Current tax rate
    • Annual tax amount
    • Payment status
    • Tax history

The Real Estate Assessments department is responsible for maintaining these comprehensive records for each locally assessed property in Chesterfield County.

How Long Does Chesterfield County Keep Property Records?

Chesterfield County maintains property records according to retention schedules established by the Library of Virginia and in compliance with state law. These retention periods ensure that important property information remains available for legal, historical, and administrative purposes.

The retention periods for various types of property records in Chesterfield County are as follows:

  1. Permanent Records (Retained Indefinitely)

    • Deed books and land records
    • Plat books and surveys
    • Easement agreements
    • Rights-of-way documentation
    • Subdivision plats
    • Annexation records
    • Zoning maps and master plans

  2. Long-Term Records (25+ Years)

    • Tax assessment rolls (25 years)
    • Property record cards (25 years after superseded)
    • Building permits for commercial structures (life of structure plus 3 years)
    • Zoning decisions and variances (25 years)
    • Condemnation proceedings (25 years after final disposition)

  3. Medium-Term Records (5-15 Years)

    • Building permits for residential structures (5 years after completion)
    • Property inspection reports (10 years)
    • Tax exemption applications (5 years after expiration)
    • Assessment appeals (5 years after final decision)
    • Temporary easements (5 years after expiration)

  4. Short-Term Records (Less than 5 Years)

    • Property information requests (3 years)
    • Routine correspondence (3 years)
    • Working papers and drafts (1 year)
    • Duplicate records (until administrative use ceases)

These retention periods are mandated by the Virginia Public Records Act (Virginia Code § 42.1-76) and the specific retention schedules approved by the Library of Virginia for local government records.

The Clerk of Circuit Court maintains the permanent land records, while the Real Estate Assessment Office maintains property assessment records according to the established retention schedule. Historical records that have exceeded their retention period may be transferred to the Library of Virginia or the Chesterfield Historical Society for permanent preservation.

How To Find Liens on Property In Chesterfield County?

Liens on property in Chesterfield County are recorded as public documents and can be researched through several official channels. A lien search is an essential step in real estate due diligence, as liens represent legal claims against property that may affect ownership rights and transfer of title.

To conduct a comprehensive lien search in Chesterfield County, interested parties may utilize the following methods:

  1. Circuit Court Clerk's Office Land Records

    • Visit the Land Records department at the Chesterfield County Courthouse
    • Request a lien search for the specific property
    • Search by property owner name or property address
    • Review the following lien types:
      • Mortgage liens
      • Judgment liens
      • Mechanic's liens
      • Tax liens
      • Homeowners association liens
      • Child support liens
      • Federal and state tax liens

  2. Online Land Records Search

    • Access the Circuit Court Clerk's online land records system
    • Create a user account if required
    • Search by grantor/grantee name or property identification
    • Review recorded documents for lien information
    • Note document numbers and recording dates for reference

  3. Tax Records Search

    • Check the Treasurer's Office records for delinquent property taxes
    • Search by property address or parcel identification number
    • Verify if any tax liens have been placed on the property
    • Obtain tax lien certificates if necessary

  4. Professional Title Search

    • Engage a title company or attorney to conduct a professional lien search
    • Receive a comprehensive title report identifying all recorded liens
    • Obtain professional guidance on the priority and validity of liens
    • Consider title insurance to protect against undiscovered liens

  5. State and Federal Lien Searches

    • Check Virginia state tax liens through the Virginia Department of Taxation
    • Search federal tax liens through the IRS
    • Verify UCC (Uniform Commercial Code) filings that may affect the property

When conducting a lien search, it is important to note that some liens may be attached to the property owner rather than the property itself. A thorough search should include both property-specific liens and liens against current and previous property owners that might affect the property.

Chesterfield County Circuit Court Clerk's Office
9500 Courthouse Road
Chesterfield, VA 23832
804-748-1241
Clerk of Circuit Court

What Is Property Owner Rule In Chesterfield County?

The Property Owner Rule in Chesterfield County refers to the set of regulations and responsibilities that govern property ownership within the county. These rules establish the legal framework for property rights, obligations, and restrictions that apply to all real property owners in the jurisdiction.

In accordance with Virginia law, particularly Virginia Code § 55.1-100, which establishes the basic principles of property ownership in the Commonwealth, Chesterfield County property owners are subject to the following key regulations:

  1. Property Registration Requirements

    • All property owners must ensure their current contact information is on file with the Real Estate Assessment Office
    • Changes in ownership must be properly recorded with the Clerk of Circuit Court
    • Property owners are responsible for notifying the county of mailing address changes
    • Failure to receive tax bills due to incorrect address information does not exempt owners from payment obligations

  2. Tax Payment Obligations

    • Property owners are legally responsible for paying all real estate taxes assessed on their property
    • Tax payments are due on June 5 and December 5 each year
    • The Treasurer's Office is responsible for billing and collection
    • Late payments incur penalties and interest charges
    • Continued non-payment may result in tax liens and eventual tax sale of the property

  3. Property Maintenance Requirements

    • Property owners must maintain their property in compliance with county codes
    • Violations of property maintenance codes may result in citations and fines
    • Owners are responsible for addressing nuisance conditions on their property
    • Vacant properties must be registered and maintained according to specific standards

  4. Land Use Restrictions

    • Property use must comply with zoning regulations and land use ordinances
    • Special permits or variances are required for non-conforming uses
    • Property owners must adhere to subdivision covenants and restrictions
    • Development activities require appropriate permits and approvals

  5. Property Transfer Rules

    • All property transfers must be properly documented through recorded deeds
    • Transfer taxes and recordation fees must be paid at the time of transfer
    • Property disclosure requirements must be met when selling property
    • Certain transfers may be exempt from taxation under specific circumstances

  6. Assessment Appeal Rights

    • Property owners have the right to appeal their property assessment
    • Appeals must be filed within specific timeframes established by county ordinance
    • The burden of proof in assessment appeals rests with the property owner
    • Multiple levels of appeal are available, from administrative review to judicial appeal

These property owner rules are enforced by various county departments, including the Real Estate Assessment Office, the Treasurer's Office, and the Department of Planning. Property owners seeking clarification on specific rules should contact the appropriate county department for guidance.

Lookup Property Records in Chesterfield County

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